Invoice reconciliation that matches hundreds of lines in minutes
Reconciliation · October5 matched · 1 to review
INV-2041Northline Timber£7,000.00Matched
INV-2042Brightspark Electrical£1,284.50Matched
INV-2043City Plant Hire£3,960.00Matched
INV-2044Apex Fixings£412.80Matched
INV-2045Harbour Concrete£12,450.00Review
INV-2046Kestrel Waste£690.00Matched
Harbour Concrete: invoice is £150 higher than the purchase order.
Bank lines matched automaticallyApprove all
The challenge
Every month, the finance team spent days matching supplier invoices to purchase orders and bank lines by hand. Mistakes slipped through, and month-end always ran late.
How it works
Step 1CaptureInvoices arrive by email or upload and AI reads the supplier, PO, amounts and VAT.
Step 2MatchEach invoice is matched to its purchase order and the bank statement using your rules.
Step 3FlagAnything that doesn’t match, such as a price difference, goes to a review queue with the reason.
Step 4Approve & postA person approves exceptions and everything is posted to the accounting system with a full audit trail.
What we did
- Mapped the existing month-end process with the finance team
- Built an AI workflow that reads invoices and matches them to POs and bank lines
- Added a review queue so a person approves every exception
- Connected it to the accounting system and trained the team
100%of exceptions reviewed by a person
Fullaudit trail for every match
Ready to start your AI journey?
Send us a quick enquiry and we’ll reply within one working day. Or email info@cinqamis.com.